Your work. Your records.
Accounting Clerk Workplace Records
For an accounting clerk, a workplace disagreement may involve an entry correction, a reconciliation deadline or instructions about handling a discrepancy. Preserve the sequence of instructions and your own response. The aim is to explain your employment concern without creating a separate collection of the organization’s financial records or making unsupported accusations about its accounts.
Call now(800) 800-5555Free initial case evaluation. Representation depends on work state and case eligibility. This guide explains record preparation; it does not determine whether a legal claim exists.
A record map for your role
What to organize first
Correction sequence
List the original instruction, discovery of the discrepancy, authorization and response, identifying which steps you personally witnessed.
Period-end assignments
Identify the reporting cycle and additional tasks affecting your workload, alongside your own schedule or time-correction request.
Employment decision
Keep your warning or review and your response together, explaining how its dates relate to the accounting issue without copying financial accounts.
Start with the work you actually do
Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
O*NET classifies this occupation as Bookkeeping, Accounting, and Auditing Clerks (43-3031.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Operate computers programmed with accounting software to record, store, and analyze information.Source task 2487 · updated 07/2017
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.Source task 2486 · updated 07/2017
- Comply with federal, state, and company policies, procedures, and regulations.Source task 2488 · updated 07/2017
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.Source task 2495 · updated 07/2017
A reference point for your pay records
May 2025 wage estimates by state
Compare your pay records with published BLS estimates for Bookkeeping, Accounting, and Auditing Clerks (SOC 43-3031). These describe an occupation across employers. They are not a required pay rate, an overtime calculation, or evidence of discrimination or unpaid wages.
Select your work state to see its published pay range. No personal pay information is requested or sent.
The 25th and 75th percentiles mark the middle half of the estimated wage distribution; the median is its midpoint. Actual pay can differ with experience, employer, location and duties. Hourly and annual figures are shown as published, without converting one into the other.
All published state estimates for this occupation
| State | Hourly 25th | Hourly median | Hourly 75th | Annual median |
|---|---|---|---|---|
| Alabama | $17.50 | $21.46 | $24.36 | $44,640 |
| Alaska | $22.73 | $27.13 | $30.94 | $56,430 |
| Arizona | $21.63 | $24.32 | $28.63 | $50,590 |
| Arkansas | $17.32 | $20.60 | $24.57 | $42,840 |
| Connecticut | $23.96 | $28.83 | $34.00 | $59,970 |
| Delaware | $21.63 | $24.89 | $29.62 | $51,780 |
| Florida | $20.62 | $23.72 | $28.83 | $49,330 |
| Georgia | $19.43 | $23.73 | $28.85 | $49,350 |
| Hawaii | $20.35 | $23.43 | $28.27 | $48,730 |
| Idaho | $19.60 | $23.23 | $28.20 | $48,310 |
| Indiana | $19.22 | $22.99 | $27.77 | $47,820 |
| Iowa | $19.78 | $23.17 | $27.66 | $48,180 |
| Kansas | $18.90 | $22.74 | $27.15 | $47,290 |
| Kentucky | $18.01 | $22.38 | $27.22 | $46,550 |
| Louisiana | $17.30 | $21.58 | $26.04 | $44,890 |
| Maine | $21.68 | $24.28 | $28.95 | $50,510 |
| Michigan | $20.55 | $23.55 | $28.14 | $48,980 |
| Minnesota | $22.58 | $26.25 | $30.11 | $54,600 |
| Mississippi | $16.77 | $20.60 | $24.56 | $42,840 |
| Missouri | $19.34 | $23.07 | $27.95 | $47,990 |
| Montana | $19.48 | $22.73 | $26.82 | $47,270 |
| Nebraska | $18.75 | $22.65 | $26.40 | $47,110 |
| New Hampshire | $21.63 | $25.22 | $29.39 | $52,450 |
| New Mexico | $19.31 | $23.12 | $28.02 | $48,080 |
| New York | $22.79 | $27.96 | $33.33 | $58,160 |
| North Carolina | $19.17 | $23.04 | $27.91 | $47,930 |
| North Dakota | $21.52 | $23.90 | $28.36 | $49,710 |
| Ohio | $20.36 | $23.47 | $28.23 | $48,810 |
| Oklahoma | $18.29 | $22.20 | $27.09 | $46,180 |
| Pennsylvania | $20.11 | $23.29 | $28.32 | $48,440 |
| Rhode Island | $22.50 | $25.61 | $30.36 | $53,280 |
| South Dakota | $18.93 | $22.28 | $25.00 | $46,340 |
| Tennessee | $19.39 | $23.16 | $28.11 | $48,180 |
| Texas | $19.57 | $23.52 | $29.00 | $48,910 |
| Utah | $20.00 | $23.77 | $28.69 | $49,440 |
| Vermont | $23.00 | $26.31 | $30.49 | $54,720 |
| Virginia | $21.36 | $24.82 | $29.92 | $51,620 |
| West Virginia | $17.53 | $20.62 | $23.81 | $42,890 |
| Wisconsin | $21.43 | $24.20 | $28.55 | $50,340 |
| Wyoming | $19.17 | $23.03 | $27.65 | $47,910 |
“Not published” preserves unavailable or suppressed source cells. “Above reporting limit” preserves a top-coded source value without inventing a number. A missing state estimate does not establish service eligibility. The data describe wage and salary employment; they do not measure self-employment income.
Source: BLS May 2025 state workbook · OEWS tables · BLS technical notes. Use your own schedule, pay statement and compensation terms to identify the question you want reviewed.
Trace the instruction and correction
Describe the general transaction type, the entry you were asked to make and the check that revealed a question. Record who authorized a correction and when. Separate an original instruction from a later explanation of it. If you did not see the underlying transaction, say so. Do not change a financial record after the event to make your recollection appear contemporaneous.
Explain workload around reporting periods
List the close or reconciliation periods relevant to your schedule, including extra assignments and required training. Compare your personal time record with the work sequence you remember. An accounting-system timestamp may reflect posting or batch processing rather than your entire workday. Keep your own requests for time corrections or deadline clarification with the response, instead of drawing conclusions from timestamps alone.
Limit the financial material you collect
Use permitted employment records, such as your review, job description or manager messages. Do not export ledgers, bank details, payroll for other workers or customer payment data into a personal file. Where a sensitive document matters, record its type and location without its contents. A reviewer can first understand the issue through your dated description of what you observed and reported.
Choose your next step
Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
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