Your work. Your records.
Healthcare Social Worker Workplace Records
Healthcare social workers coordinate support across patients, families and service providers. A workplace concern may involve referral duties, staffing or supervision during an urgent situation. Explain your assigned role and the employment response without reproducing the medical or social circumstances of a patient.
Call now(800) 800-5555Free initial case evaluation. Representation depends on work state and case eligibility. This guide explains record preparation; it does not determine whether a legal claim exists.
A record map for your role
What to organize first
Assigned support
Identify your general duties, supervising role and any change relevant to the employment event.
Resource request
Record when you requested assistance or clarification and the response without patient or family identifiers.
Own records
Gather your own schedule and employment correspondence separately from care and referral documentation.
Start with the work you actually do
Provide individuals, families, and groups with the psychosocial support needed to cope with chronic, acute, or terminal illnesses. Services include advising family caregivers. Provide patients with information and counseling, and make referrals for other services. May also provide case and care management or interventions designed to promote health, prevent disease, and address barriers to access to healthcare.
O*NET classifies this occupation as Healthcare Social Workers (21-1022.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Advocate for clients or patients to resolve crises.Source task 263 · updated 08/2021
- Educate clients about end-of-life symptoms and options to assist them in making informed decisions.Source task 23910 · updated 08/2021
- Collaborate with other professionals to evaluate patients' medical or physical condition and to assess client needs.Source task 258 · updated 08/2021
- Refer patient, client, or family to community resources to assist in recovery from mental or physical illness and to provide access to services such as financial assistance, legal aid, housing, job placement or education.Source task 260 · updated 08/2021
A reference point for your pay records
May 2025 wage estimates by state
Compare your pay records with published BLS estimates for Healthcare Social Workers (SOC 21-1022). These describe an occupation across employers. They are not a required pay rate, an overtime calculation, or evidence of discrimination or unpaid wages.
Select your work state to see its published pay range. No personal pay information is requested or sent.
The 25th and 75th percentiles mark the middle half of the estimated wage distribution; the median is its midpoint. Actual pay can differ with experience, employer, location and duties. Hourly and annual figures are shown as published, without converting one into the other.
All published state estimates for this occupation
| State | Hourly 25th | Hourly median | Hourly 75th | Annual median |
|---|---|---|---|---|
| Alabama | $23.24 | $28.85 | $31.59 | $60,000 |
| Alaska | $22.90 | $29.81 | $40.86 | $62,000 |
| Arizona | $25.58 | $30.79 | $38.51 | $64,030 |
| Arkansas | $21.93 | $26.75 | $31.69 | $55,640 |
| Connecticut | $31.87 | $38.41 | $46.38 | $79,900 |
| Delaware | $24.63 | $31.07 | $38.19 | $64,620 |
| Florida | $27.81 | $31.16 | $36.67 | $64,820 |
| Georgia | $24.90 | $30.01 | $36.75 | $62,420 |
| Hawaii | $33.89 | $41.07 | $46.24 | $85,420 |
| Idaho | $28.11 | $35.82 | $38.68 | $74,500 |
| Indiana | $27.53 | $31.05 | $37.92 | $64,580 |
| Iowa | $24.60 | $30.31 | $35.73 | $63,050 |
| Kansas | $27.27 | $30.98 | $36.15 | $64,440 |
| Kentucky | $24.04 | $30.81 | $37.34 | $64,080 |
| Louisiana | $27.62 | $29.37 | $35.26 | $61,080 |
| Maine | $29.33 | $34.43 | $37.89 | $71,610 |
| Michigan | $28.92 | $32.50 | $38.13 | $67,600 |
| Minnesota | $29.41 | $35.56 | $40.51 | $73,970 |
| Mississippi | $23.79 | $29.93 | $32.47 | $62,250 |
| Missouri | $22.32 | $28.79 | $35.45 | $59,870 |
| Montana | $23.35 | $27.45 | $32.81 | $57,090 |
| Nebraska | $25.62 | $30.01 | $35.61 | $62,420 |
| New Hampshire | $33.91 | $37.63 | $43.15 | $78,260 |
| New Mexico | $26.84 | $31.70 | $37.31 | $65,930 |
| New York | $27.71 | $35.13 | $44.21 | $73,070 |
| North Carolina | $25.48 | $30.42 | $37.10 | $63,280 |
| North Dakota | $27.00 | $30.22 | $35.67 | $62,860 |
| Ohio | $24.65 | $30.58 | $36.98 | $63,610 |
| Oklahoma | $20.76 | $26.98 | $33.79 | $56,120 |
| Pennsylvania | $27.50 | $29.76 | $36.56 | $61,900 |
| Rhode Island | $28.34 | $36.25 | $41.20 | $75,390 |
| South Dakota | $23.87 | $27.65 | $34.92 | $57,510 |
| Tennessee | $23.47 | $29.44 | $36.63 | $61,240 |
| Texas | $25.46 | $33.65 | $38.90 | $69,990 |
| Utah | $30.47 | $37.57 | $45.24 | $78,150 |
| Vermont | $34.64 | $39.01 | $48.33 | $81,140 |
| Virginia | $29.05 | $31.99 | $37.58 | $66,550 |
| West Virginia | $24.69 | $28.92 | $37.28 | $60,140 |
| Wisconsin | $28.67 | $32.17 | $37.90 | $66,910 |
| Wyoming | $23.59 | $29.93 | $39.79 | $62,260 |
“Not published” preserves unavailable or suppressed source cells. “Above reporting limit” preserves a top-coded source value without inventing a number. A missing state estimate does not establish service eligibility. The data describe wage and salary employment; they do not measure self-employment income.
Source: BLS May 2025 state workbook · OEWS tables · BLS technical notes. Use your own schedule, pay statement and compensation terms to identify the question you want reviewed.
Map coordination and approval
Describe the service setting and the support task in general terms. Identify who could approve a referral, change a care assignment or provide additional help. Record when you sought clarification and distinguish your recommendation from decisions made by another professional or organization.
Explain workload beyond scheduled contacts
List preparation, coordination and required documentation relevant to the disputed period. Note interruptions or reassignment without identifying the person receiving services. Compare your own schedule with permitted employment messages; clinical activity timestamps do not establish every part of your workday.
Keep care information separate
Do not copy patient charts, family communications, referral documents or confidential assessment notes into personal storage. Identify the type and date of a relevant record for suitable review. Preserve your own evaluation and response without attaching clinical or social-service details.
Choose your next step
Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
Call now(800) 800-5555Current service-state coverage
AK, AL, AR, AZ, CT, DE, FL, GA, HI, IA, ID, IN, KS, KY, LA, ME, MI, MN, MO, MS, MT, NC, ND, NE, NH, NM, NY, OH, OK, PA, RI, SD, TN, TX, UT, VA, VT, WI, WV, WY. Eligibility is evaluated individually; this list does not promise representation.
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