Your work. Your records.
Workplace Records for Janitors and Cleaners
Cleaning work may involve several rooms, buildings or client sites during the same work period. When a workplace concern arises, a simple assignment-by-assignment timeline can show what you were asked to do and what changed. Focus on your own work and employment records rather than confidential material found at a client location.
Call now(800) 800-5555Free initial case evaluation. Representation depends on work state and case eligibility. This guide explains record preparation; it does not determine whether a legal claim exists.
A record map for your role
What to organize first
Site and assignment sequence
List the relevant work areas and shifts, including changes to the assigned route or workload and who communicated them.
Your time and pay records
Match your recorded hours to the corresponding pay statement. Keep a correction request and its response with the original record.
Supply or repair communications
Identify your own permitted report about the problem and the response, without collecting unrelated client documents or restricted-site information.
Employment feedback and timeline
Keep relevant warnings, schedule changes or HR messages in date order and describe how they relate to the cleaning assignment involved.
Start with the work you actually do
Keep buildings in clean and orderly condition. Perform heavy cleaning duties, such as cleaning floors, shampooing rugs, washing walls and glass, and removing rubbish. Duties may include tending furnace and boiler, performing routine maintenance activities, notifying management of need for repairs, and cleaning snow or debris from sidewalk.
O*NET classifies this occupation as Janitors and Cleaners, Except Maids and Housekeeping Cleaners (37-2011.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Service, clean, or supply restrooms.Source task 9538 · updated 08/2023
- Gather and empty trash.Source task 9539 · updated 08/2023
- Clean building floors by sweeping, mopping, scrubbing, or vacuuming.Source task 9540 · updated 08/2023
- Notify managers concerning the need for major repairs or additions to building operating systems.Source task 9544 · updated 08/2023
A reference point for your pay records
May 2025 wage estimates by state
Compare your pay records with published BLS estimates for Janitors and Cleaners, Except Maids and Housekeeping Cleaners (SOC 37-2011). These describe an occupation across employers. They are not a required pay rate, an overtime calculation, or evidence of discrimination or unpaid wages.
Select your work state to see its published pay range. No personal pay information is requested or sent.
The 25th and 75th percentiles mark the middle half of the estimated wage distribution; the median is its midpoint. Actual pay can differ with experience, employer, location and duties. Hourly and annual figures are shown as published, without converting one into the other.
All published state estimates for this occupation
| State | Hourly 25th | Hourly median | Hourly 75th | Annual median |
|---|---|---|---|---|
| Alabama | $13.47 | $14.72 | $17.35 | $30,620 |
| Alaska | $17.12 | $19.48 | $22.96 | $40,510 |
| Arizona | $16.51 | $17.42 | $18.97 | $36,220 |
| Arkansas | $13.21 | $14.30 | $16.80 | $29,750 |
| Connecticut | $17.05 | $18.25 | $22.67 | $37,960 |
| Delaware | $15.05 | $16.98 | $20.05 | $35,320 |
| Florida | $14.45 | $16.58 | $17.86 | $34,490 |
| Georgia | $14.07 | $16.50 | $18.02 | $34,310 |
| Hawaii | $14.94 | $18.13 | $22.51 | $37,710 |
| Idaho | $15.50 | $17.36 | $19.00 | $36,110 |
| Indiana | $14.79 | $17.53 | $19.67 | $36,460 |
| Iowa | $14.56 | $17.01 | $19.99 | $35,380 |
| Kansas | $14.44 | $16.58 | $18.01 | $34,480 |
| Kentucky | $14.05 | $15.54 | $18.18 | $32,320 |
| Louisiana | $11.31 | $13.91 | $16.59 | $28,930 |
| Maine | $17.45 | $18.72 | $21.92 | $38,940 |
| Michigan | $15.00 | $17.33 | $18.77 | $36,050 |
| Minnesota | $17.33 | $19.04 | $22.27 | $39,610 |
| Mississippi | $11.41 | $13.64 | $16.34 | $28,380 |
| Missouri | $14.96 | $17.26 | $18.88 | $35,900 |
| Montana | $16.22 | $17.84 | $21.18 | $37,110 |
| Nebraska | $15.00 | $17.26 | $20.31 | $35,900 |
| New Hampshire | $16.98 | $18.82 | $22.66 | $39,150 |
| New Mexico | $14.89 | $17.32 | $18.50 | $36,020 |
| New York | $17.48 | $20.02 | $24.09 | $41,640 |
| North Carolina | $14.06 | $16.59 | $17.90 | $34,500 |
| North Dakota | $17.05 | $18.15 | $22.21 | $37,750 |
| Ohio | $14.80 | $17.26 | $20.56 | $35,900 |
| Oklahoma | $13.55 | $14.96 | $17.20 | $31,110 |
| Pennsylvania | $14.94 | $17.56 | $20.74 | $36,520 |
| Rhode Island | $15.98 | $17.94 | $22.23 | $37,310 |
| South Dakota | $15.03 | $17.06 | $18.81 | $35,480 |
| Tennessee | $14.22 | $16.08 | $17.92 | $33,440 |
| Texas | $13.34 | $15.87 | $18.24 | $33,010 |
| Utah | $13.67 | $15.48 | $18.19 | $32,200 |
| Vermont | $17.81 | $19.67 | $22.36 | $40,910 |
| Virginia | $14.44 | $16.91 | $18.62 | $35,170 |
| West Virginia | $13.37 | $14.90 | $18.11 | $30,980 |
| Wisconsin | $16.53 | $17.79 | $21.19 | $37,000 |
| Wyoming | $15.59 | $17.33 | $20.96 | $36,050 |
“Not published” preserves unavailable or suppressed source cells. “Above reporting limit” preserves a top-coded source value without inventing a number. A missing state estimate does not establish service eligibility. The data describe wage and salary employment; they do not measure self-employment income.
Source: BLS May 2025 state workbook · OEWS tables · BLS technical notes. Use your own schedule, pay statement and compensation terms to identify the question you want reviewed.
Break the work period into assignments
Note each relevant site or general area, the scheduled hours and the person who assigned the work. Describe a change in the area to be cleaned, staffing or expected completion time with its date. If you moved between sites, record the sequence and the instruction to travel. Keep uncertain times marked as approximate rather than reconstructing an exact number from memory.
Connect equipment concerns to your report
If the workplace issue involved missing supplies, damaged equipment or a repair request, describe the task affected and what you personally reported. Note the recipient, date and response. Keep your own permitted request or supervisor message. Do not take client-site documents, keys, access codes or photographs of restricted spaces to support a personal employment concern.
Match assignments to your own pay period
Group your schedule, time entries and pay statement for the period you want reviewed. Note an entry you do not understand and whether you requested a correction. If a supervisor changed or rejected a recorded time, describe that interaction separately from the amount shown on the statement. The reviewer needs the record and the question; an unexplained difference alone is not a legal conclusion.
How the occupation source is used
The selected O*NET 31.0 task records describe restroom service, waste removal, floor cleaning and notifying managers about major repair needs. They are dated August 2023. These tasks describe the occupation broadly and may differ from your assignment. The checklist here is editorial preparation guidance, not a determination of pay entitlement, safety compliance or case acceptance.
Choose your next step
Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
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