Your work. Your records.
Medical Transcriptionist Workplace Records Guide
Medical transcriptionists may edit a report, flag unclear material and wait for a clinician's review before it is final. An employment account should separate those stages rather than treating every elapsed minute as transcription time or every revision as your error.
Call now(800) 800-5555Free initial case evaluation. Representation depends on work state and case eligibility. This guide explains record preparation; it does not determine whether a legal claim exists.
A record map for your role
What to organize first
Dictation readiness
Record when a complete, accessible assignment was available compared with the stated turnaround.
Clarification request
Note when an unclear passage was referred for review and when guidance was received.
Completion stage
Distinguish transcription, editing, author review and final signoff in your work sequence.
Start with the work you actually do
Transcribe medical reports recorded by physicians and other healthcare practitioners using various electronic devices, covering office visits, emergency room visits, diagnostic imaging studies, operations, chart reviews, and final summaries. Transcribe dictated reports and translate abbreviations into fully understandable form. Edit as necessary and return reports in either printed or electronic form for review and signature, or correction.
O*NET classifies this occupation as Medical Transcriptionists (31-9094.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Return dictated reports in printed or electronic form for physician's review, signature, and corrections and for inclusion in patients' medical records.Source task 9416 · updated 08/2021
- Produce medical reports, correspondence, records, patient-care information, statistics, medical research, and administrative material.Source task 9421 · updated 08/2021
- Identify mistakes in reports and check with doctors to obtain the correct information.Source task 9419 · updated 08/2021
- Review and edit transcribed reports or dictated material for spelling, grammar, clarity, consistency, and proper medical terminology.Source task 9414 · updated 08/2021
A reference point for your pay records
May 2025 wage estimates by state
Compare your pay records with published BLS estimates for Medical Transcriptionists (SOC 31-9094). These describe an occupation across employers. They are not a required pay rate, an overtime calculation, or evidence of discrimination or unpaid wages.
Select your work state to see its published pay range. No personal pay information is requested or sent.
The 25th and 75th percentiles mark the middle half of the estimated wage distribution; the median is its midpoint. Actual pay can differ with experience, employer, location and duties. Hourly and annual figures are shown as published, without converting one into the other.
All published state estimates for this occupation
| State | Hourly 25th | Hourly median | Hourly 75th | Annual median |
|---|---|---|---|---|
| Alabama | $14.69 | $16.99 | $20.32 | $35,340 |
| Alaska | $16.89 | $23.25 | $25.90 | $48,360 |
| Arizona | $16.64 | $17.57 | $21.98 | $36,550 |
| Arkansas | $14.73 | $16.87 | $19.52 | $35,100 |
| Connecticut | $22.11 | $23.17 | $26.90 | $48,190 |
| Delaware | $15.00 | $16.38 | $16.74 | $34,070 |
| Florida | $17.12 | $20.22 | $23.72 | $42,050 |
| Georgia | $11.79 | $13.62 | $21.00 | $28,330 |
| Hawaii | $16.14 | $21.30 | $23.33 | $44,310 |
| Idaho | $17.02 | $18.34 | $22.08 | $38,140 |
| Indiana | $13.39 | $19.90 | $23.01 | $41,400 |
| Iowa | $18.92 | $21.64 | $23.10 | $45,010 |
| Kansas | $13.72 | $17.02 | $22.07 | $35,390 |
| Kentucky | $14.53 | $18.75 | $21.28 | $39,000 |
| Louisiana | $16.85 | $18.29 | $19.13 | $38,040 |
| Maine | $20.38 | $23.36 | $26.43 | $48,600 |
| Michigan | $16.00 | $17.93 | $21.75 | $37,280 |
| Minnesota | $22.83 | $24.05 | $27.73 | $50,030 |
| Mississippi | $14.09 | $18.56 | $20.91 | $38,600 |
| Missouri | $16.61 | $18.02 | $22.12 | $37,480 |
| Montana | $18.46 | $19.88 | $22.70 | $41,340 |
| Nebraska | $19.39 | $22.06 | $24.05 | $45,880 |
| New Mexico | $16.14 | $18.02 | $21.30 | $37,480 |
| New York | $18.43 | $20.80 | $22.21 | $43,260 |
| North Carolina | $13.53 | $18.89 | $21.57 | $39,300 |
| North Dakota | $16.20 | $21.47 | $21.96 | $44,660 |
| Ohio | $14.40 | $17.82 | $22.14 | $37,060 |
| Oklahoma | $11.12 | $13.34 | $18.00 | $27,740 |
| Pennsylvania | $15.42 | $19.96 | $23.02 | $41,510 |
| Rhode Island | $15.33 | $16.72 | $21.30 | $34,790 |
| South Dakota | $19.23 | $22.15 | $24.78 | $46,070 |
| Tennessee | $17.50 | $21.50 | $24.42 | $44,720 |
| Texas | $14.10 | $20.62 | $22.19 | $42,900 |
| Utah | $17.80 | $19.05 | $21.65 | $39,630 |
| Vermont | $15.42 | $15.88 | $15.88 | $33,030 |
| Virginia | $14.41 | $16.89 | $18.61 | $35,130 |
| West Virginia | $16.72 | $18.00 | $21.11 | $37,440 |
| Wisconsin | $22.17 | $23.63 | $25.47 | $49,150 |
| Wyoming | $23.09 | $23.12 | $29.08 | $48,100 |
“Not published” preserves unavailable or suppressed source cells. “Above reporting limit” preserves a top-coded source value without inventing a number. A missing state estimate does not establish service eligibility. The data describe wage and salary employment; they do not measure self-employment income.
Source: BLS May 2025 state workbook · OEWS tables · BLS technical notes. Use your own schedule, pay statement and compensation terms to identify the question you want reviewed.
Identify the assignment conditions
Record the report category, assigned turnaround and whether the dictation was complete and accessible. Note unclear material or technical problems you reported. Do not include a patient's history or the clinician's dictated content in personal notes.
Trace corrections and signoff
Describe whether a revision concerned spelling, terminology, an unclear passage or new information from the author. Record when clarification was requested and returned. Keep your edited draft separate from the clinician's review and signature responsibility.
Protect dictated information
Do not retain audio, report drafts, chart extracts or transcription-system screenshots. Use your own time records and permitted employment correspondence. Identify the official report workflow and custodian for authorized review without copying clinical content.
Choose your next step
Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
Call now(800) 800-5555Current service-state coverage
AK, AL, AR, AZ, CT, DE, FL, GA, HI, IA, ID, IN, KS, KY, LA, ME, MI, MN, MO, MS, MT, NC, ND, NE, NH, NM, NY, OH, OK, PA, RI, SD, TN, TX, UT, VA, VT, WI, WV, WY. Eligibility is evaluated individually; this list does not promise representation.
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