Your work. Your records.
Nursing Assistant Workplace Records
Nursing assistants often support several people while responding to changing care needs under licensed nursing staff. A workplace concern may turn on an assignment, request for assistance or the handling of a shift change. Organize those employment events without copying care records. The purpose is to explain your work experience, not to assemble evidence about a patient’s medical history.
Call now(800) 800-5555Free initial case evaluation. Representation depends on work state and case eligibility. This guide explains record preparation; it does not determine whether a legal claim exists.
A record map for your role
What to organize first
Shift outline
Identify the shift, general care setting and supervising role without adding names, diagnoses or room identifiers.
Request for help
Record the assistance requested and management response, separating events you witnessed from information relayed later.
Employment documents
Group your own warning, schedule change or pay correction with the date of the underlying workplace interaction.
Start with the work you actually do
Provide or assist with basic care or support under the direction of onsite licensed nursing staff. Perform duties such as monitoring of health status, feeding, bathing, dressing, grooming, toileting, or ambulation of patients in a health or nursing facility. May include medication administration and other health-related tasks. Includes nursing care attendants, nursing aides, and nursing attendants.
O*NET classifies this occupation as Nursing Assistants (31-1131.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Turn or reposition bedridden patients.Source task 19341 · updated 08/2020
- Answer patient call signals, signal lights, bells, or intercom systems to determine patients' needs.Source task 19317 · updated 08/2020
- Feed patients or assist patients to eat or drink.Source task 19325 · updated 08/2020
- Measure and record food and liquid intake or urinary and fecal output, reporting changes to medical or nursing staff.Source task 19327 · updated 08/2020
A reference point for your pay records
May 2025 wage estimates by state
Compare your pay records with published BLS estimates for Nursing Assistants (SOC 31-1131). These describe an occupation across employers. They are not a required pay rate, an overtime calculation, or evidence of discrimination or unpaid wages.
Select your work state to see its published pay range. No personal pay information is requested or sent.
The 25th and 75th percentiles mark the middle half of the estimated wage distribution; the median is its midpoint. Actual pay can differ with experience, employer, location and duties. Hourly and annual figures are shown as published, without converting one into the other.
All published state estimates for this occupation
| State | Hourly 25th | Hourly median | Hourly 75th | Annual median |
|---|---|---|---|---|
| Alabama | $14.45 | $16.41 | $17.49 | $34,140 |
| Alaska | $21.69 | $22.29 | $25.12 | $46,370 |
| Arizona | $18.43 | $21.53 | $22.42 | $44,780 |
| Arkansas | $14.52 | $16.55 | $17.34 | $34,430 |
| Connecticut | $20.14 | $21.53 | $22.68 | $44,790 |
| Delaware | $18.51 | $20.21 | $21.74 | $42,030 |
| Florida | $17.33 | $18.03 | $20.34 | $37,510 |
| Georgia | $17.06 | $18.12 | $20.66 | $37,680 |
| Hawaii | $19.26 | $21.80 | $24.25 | $45,350 |
| Idaho | $17.45 | $18.58 | $22.23 | $38,650 |
| Indiana | $17.80 | $18.43 | $21.36 | $38,330 |
| Iowa | $17.96 | $18.92 | $21.95 | $39,350 |
| Kansas | $17.41 | $18.27 | $21.24 | $38,010 |
| Kentucky | $17.38 | $18.45 | $21.21 | $38,370 |
| Louisiana | $13.97 | $14.67 | $16.87 | $30,510 |
| Maine | $21.25 | $22.63 | $24.13 | $47,070 |
| Michigan | $18.35 | $19.03 | $21.59 | $39,570 |
| Minnesota | $19.39 | $22.44 | $23.72 | $46,680 |
| Mississippi | $14.19 | $15.15 | $16.92 | $31,520 |
| Missouri | $17.02 | $18.11 | $20.00 | $37,680 |
| Montana | $18.29 | $19.67 | $22.86 | $40,900 |
| Nebraska | $18.29 | $19.23 | $22.31 | $40,000 |
| New Hampshire | $21.58 | $23.02 | $26.16 | $47,870 |
| New Mexico | $17.94 | $18.94 | $21.83 | $39,390 |
| New York | $21.04 | $23.36 | $24.99 | $48,590 |
| North Carolina | $17.28 | $18.49 | $21.08 | $38,460 |
| North Dakota | $17.51 | $22.03 | $23.06 | $45,820 |
| Ohio | $17.93 | $18.76 | $21.44 | $39,010 |
| Oklahoma | $15.82 | $17.27 | $18.39 | $35,930 |
| Pennsylvania | $18.88 | $21.44 | $22.52 | $44,590 |
| Rhode Island | $21.52 | $22.33 | $22.82 | $46,440 |
| South Dakota | $17.71 | $18.65 | $21.12 | $38,800 |
| Tennessee | $17.09 | $18.27 | $19.66 | $37,990 |
| Texas | $16.97 | $18.03 | $20.71 | $37,500 |
| Utah | $17.81 | $19.15 | $21.32 | $39,840 |
| Vermont | $19.64 | $22.66 | $23.53 | $47,130 |
| Virginia | $17.80 | $20.77 | $22.56 | $43,200 |
| West Virginia | $17.05 | $17.66 | $18.47 | $36,720 |
| Wisconsin | $19.03 | $21.70 | $22.75 | $45,130 |
| Wyoming | $17.88 | $18.83 | $22.76 | $39,160 |
“Not published” preserves unavailable or suppressed source cells. “Above reporting limit” preserves a top-coded source value without inventing a number. A missing state estimate does not establish service eligibility. The data describe wage and salary employment; they do not measure self-employment income.
Source: BLS May 2025 state workbook · OEWS tables · BLS technical notes. Use your own schedule, pay statement and compensation terms to identify the question you want reviewed.
Describe the assignment in general terms
Note the unit, shift and supervising role, along with duties relevant to your concern such as repositioning, meal assistance or observation reporting. Describe changes in assignment or requests for help without naming patients. When a workload comparison matters, distinguish an estimate you recall from a count stated in an employment message that you are authorized to retain.
Track the request and response
For a concern raised during care work, record when you reported it, the role of the recipient and the response you received. Keep the employment interaction distinct from clinical judgments. If a later warning refers to the incident, compare the warning’s date and description with your own contemporaneous notes and identify disagreements as questions rather than altering either account.
Keep care documentation in its proper system
Do not copy charts, intake and output records, room lists or images of residents into personal storage. Your own schedule, pay statements and HR communications can establish employment dates without patient details. If a reviewer needs to understand a clinical record, describe its general type and ask for a suitable process before sharing any protected information.
Choose your next step
Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
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