Your work. Your records.
School Psychologist Workplace Records Guide
School psychologists may balance evaluations, reports and schoolwide work across several settings. A workplace concern about workload or completion should distinguish assigned responsibilities from missing information and scheduling decisions controlled by others.
Call now(800) 800-5555Free initial case evaluation. Representation depends on work state and case eligibility. This guide explains record preparation; it does not determine whether a legal claim exists.
A record map for your role
What to organize first
Assignment transfer
Record what work was pending when a caseload or evaluation was assigned to you.
Required input
Note the information or review needed from others and when you requested it.
Work allocation
Distinguish evaluation, report preparation and schoolwide duties in your own schedule notes.
Start with the work you actually do
Diagnose and implement individual or schoolwide interventions or strategies to address educational, behavioral, or developmental issues that adversely impact educational functioning in a school. May address student learning and behavioral problems and counsel students or families. May design and implement performance plans, and evaluate performance. May consult with other school-based personnel.
O*NET classifies this occupation as School Psychologists (19-3034.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Report any pertinent information to the proper authorities in cases of child endangerment, neglect, or abuse.Source task 5447 · updated 08/2026
- Interpret test results and prepare psychological reports for teachers, administrators, and parents.Source task 18619 · updated 08/2026
- Maintain student records, including special education reports, confidential records, records of services provided, and behavioral data.Source task 5455 · updated 08/2026
- Compile and interpret students' test results, along with information from teachers and parents, to diagnose conditions and to help assess eligibility for special services.Source task 5446 · updated 08/2026
A reference point for your pay records
May 2025 wage estimates by state
Compare your pay records with published BLS estimates for School Psychologists (SOC 19-3034). These describe an occupation across employers. They are not a required pay rate, an overtime calculation, or evidence of discrimination or unpaid wages.
Select your work state to see its published pay range. No personal pay information is requested or sent.
The 25th and 75th percentiles mark the middle half of the estimated wage distribution; the median is its midpoint. Actual pay can differ with experience, employer, location and duties. Hourly and annual figures are shown as published, without converting one into the other.
All published state estimates for this occupation
| State | Hourly 25th | Hourly median | Hourly 75th | Annual median |
|---|---|---|---|---|
| Alabama | $34.60 | $36.09 | $37.84 | $75,060 |
| Alaska | $40.59 | $45.42 | $50.05 | $94,460 |
| Arizona | $39.10 | $44.42 | $48.83 | $92,380 |
| Arkansas | $26.04 | $30.78 | $35.97 | $64,030 |
| Connecticut | $39.02 | $48.37 | $52.99 | $100,600 |
| Delaware | $36.70 | $46.15 | $50.11 | $95,990 |
| Florida | $36.89 | $40.75 | $49.18 | $84,760 |
| Georgia | $36.69 | $47.65 | $51.14 | $99,110 |
| Hawaii | $38.61 | $39.48 | $39.88 | $82,110 |
| Idaho | $28.43 | $34.47 | $42.36 | $71,700 |
| Indiana | $31.75 | $37.33 | $42.56 | $77,640 |
| Iowa | $25.47 | $35.77 | $41.09 | $74,410 |
| Kansas | $30.54 | $35.11 | $39.53 | $73,020 |
| Kentucky | $31.66 | $36.24 | $41.80 | $75,370 |
| Louisiana | $29.81 | $33.18 | $38.78 | $69,020 |
| Maine | $36.22 | $39.25 | $48.50 | $81,650 |
| Michigan | $32.35 | $40.36 | $48.30 | $83,960 |
| Minnesota | $35.78 | $40.96 | $48.86 | $85,190 |
| Mississippi | $24.80 | $29.36 | $34.31 | $61,070 |
| Missouri | $30.59 | $33.79 | $39.59 | $70,290 |
| Montana | $30.79 | $38.47 | $43.43 | $80,010 |
| Nebraska | $36.81 | $42.78 | $51.84 | $88,980 |
| New Hampshire | $21.67 | $35.33 | $44.89 | $73,490 |
| New Mexico | $46.89 | $53.06 | $63.86 | $110,360 |
| New York | $39.12 | $51.22 | $71.53 | $106,550 |
| North Carolina | $30.57 | $35.20 | $38.88 | $73,220 |
| North Dakota | $26.93 | $33.15 | $36.87 | $68,960 |
| Ohio | $35.92 | $43.76 | $50.79 | $91,010 |
| Oklahoma | $25.19 | $31.22 | $42.08 | $64,930 |
| Pennsylvania | $35.07 | $39.51 | $48.25 | $82,190 |
| Rhode Island | $38.77 | $45.62 | $48.61 | $94,900 |
| South Dakota | $33.00 | $37.68 | $43.04 | $78,370 |
| Tennessee | $31.60 | $36.95 | $41.44 | $76,850 |
| Texas | $37.32 | $40.24 | $49.62 | $83,690 |
| Utah | $31.99 | $37.42 | $47.52 | $77,820 |
| Vermont | $35.72 | $39.82 | $45.92 | $82,820 |
| Virginia | $37.29 | $41.19 | $51.23 | $85,670 |
| West Virginia | $32.49 | $36.16 | $43.95 | $75,220 |
| Wisconsin | $35.82 | $40.06 | $47.96 | $83,330 |
| Wyoming | $37.71 | $40.26 | $45.54 | $83,740 |
“Not published” preserves unavailable or suppressed source cells. “Above reporting limit” preserves a top-coded source value without inventing a number. A missing state estimate does not establish service eligibility. The data describe wage and salary employment; they do not measure self-employment income.
Source: BLS May 2025 state workbook · OEWS tables · BLS technical notes. Use your own schedule, pay statement and compensation terms to identify the question you want reviewed.
Define the evaluation workload
Record the number and general type of assignments you may lawfully track, their assignment dates and expected review points. Note transfers and inherited unfinished work. Do not include student identities, test scores or eligibility information in personal notes.
Trace report and meeting dependencies
Describe when information or review was requested and which role owned the next step. If expectations changed, identify the new direction and its date. Separate a report-writing task from a team's decision about services or an intervention.
Keep student records secure
Do not copy psychological reports, behavioral data, family correspondence or education records. Use your own schedule and permitted employment messages. Identify the official record custodian and date range instead of creating a parallel student file.
Choose your next step
Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
Call now(800) 800-5555Current service-state coverage
AK, AL, AR, AZ, CT, DE, FL, GA, HI, IA, ID, IN, KS, KY, LA, ME, MI, MN, MO, MS, MT, NC, ND, NE, NH, NM, NY, OH, OK, PA, RI, SD, TN, TX, UT, VA, VT, WI, WV, WY. Eligibility is evaluated individually; this list does not promise representation.
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