Your work. Your records.
Set and Exhibit Designers: Workplace Records
A set can be approved on paper, adjusted after a rehearsal and assembled elsewhere after transport. If a workplace discussion concerns an obstruction or an incomplete installation, identify which version and location were involved. A rehearsal observation and a later delivery problem should have separate entries in the account of your work.
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A record map for your role
What to organize first
Approval condition
Identify the plan version and any restriction attached to the review response.
Rehearsal follow-up
Connect the observed issue to the instruction and revision that followed.
Transport boundary
Separate readiness, delivery and destination setup in the timeline.
Permitted references
Keep your employment notice and explanation while leaving controlled production records in place.
Start with the work you actually do
Design special exhibits and sets for film, video, television, and theater productions. May study scripts, confer with directors, and conduct research to determine appropriate architectural styles.
O*NET classifies this occupation as Set and Exhibit Designers (27-1027.00). Its description covers a typical occupation, not every workplace or individual job. It does not establish employee status, overtime eligibility or employer misconduct.
- Submit plans for approval, and adapt plans to serve intended purposes, or to conform to budget or fabrication restrictions.Source task 9293 · updated 08/2021
- Observe sets during rehearsals in order to ensure that set elements do not interfere with performance aspects such as cast movement and camera angles.Source task 9303 · updated 08/2021
- Coordinate the transportation of sets that are built off-site, and coordinate their setup at the site of use.Source task 9310 · updated 08/2021
Record approval and its conditions
Identify the permitted set or exhibit reference, plan version and the response to its submission. If approval required a change to meet a budget or fabrication restriction, note the condition and the instruction you received. Distinguish conditional feedback from a final decision actually recorded. Leave restricted layouts, security details and unreleased production material in their approved systems.
Connect a rehearsal observation to the response
Note when a set element was reported to interfere with movement or a camera angle, which version was in place and what follow-up work was assigned. Describe what you personally observed separately from a report passed to you. If the issue later appears in an employment notice, preserve your response and the instruction available at the time. Do not recreate an unsafe arrangement to document it.
Keep transport and setup handoffs distinct
For a set built off-site, record when it was ready for transport, when responsibility passed to another team and what setup work remained at the destination. A delivery receipt does not necessarily describe a completed installation. If timing or a missing component is disputed, identify the relevant handoff reference and your assigned role without assuming responsibility for every stage of the move.
Source and limits
The selected O*NET 31.0 tasks describe adapting plans after approval review, observing sets during rehearsals, and coordinating transport or setup. These occupational-expert entries are dated August 2021. They provide context rather than a construction, rigging or performance-safety standard. The suggestions do not assign fault or determine whether a design, employment decision or payment practice complied with law.
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Review the workplace retaliation guide, unpaid wages guide, or discrimination guide if those concerns fit your experience. A job title alone does not establish a claim.
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